The Board of Trustees considers it mandatory for those who share in the program of the Academy to abide by such regulations as the administration shall consider to be in the best interest of an effective Academy program.

Any conduct that threatens the right of any student to acquire the training and skills that will allow him/her to do a better job or to improve himself/herself generally will not only be discouraged, but will not be tolerated.  Failure of any student to cheerfully meet the basic rules of conduct shall be considered grounds for the curtailment of the privilege of attending school.  The Academy reserves the right to suspend or dismiss any and all offenders.  This authority is delegated to the Headmaster.

It is important the Academy regulations be clearly understood.  These rules are in effect for the well being of the individual and in the interest of safe school management.  Your cooperation in these matters is necessary to insure fulfillment of both of these objectives.

REMEMBER, most trouble starts as fun!

One of the most important lessons education should teach is discipline.  While it does not appear as a subject, it underlies the entire educational structure.  It is the training that develops self-control, character, and efficiency.  It is the key to good conduct and proper consideration of other people.

We continue to be concerned about the number of students who work while attending school.  Generally we find that those students who work more than 20 hours a week are having increasing difficulty in meeting our standards for attendance and academic achievement.  We feel that school must have the higher priority.

Students and parents should familiarize themselves with the contents of this handbook to avoid possible misunderstandings or inadvertent violations of the school policies.

You may download the PDF of the student handbook or read them below by the corresponding tabs.

ATTENDANCE

The laws of the State of New Hampshire provide that every student shall attend school unless excused “on the grounds that his/her physical or mental condition is such as to prevent his/her attendance or to make it undesirable.”  It is the purpose of this policy to encourage compliance with the law and foster constant and regular attendance.  Good instruction depends on regular attendance by all students.

Parents and guardians of students will be requested to notify the Academy between 7:15 and 7:50 A.M., when their son/daughter will be absent from school.  An answering machine is available to receive calls before 7:15 A.M.  The telephone number is 942-5531.  The administration will attempt to contact the parents or guardians of all students who are absent from school and unaccounted for.  Students should not call to report themselves absent.

The Academy will attempt to contact the parents or guardians of any student not present.  Since most parents work, the work telephone number will be called first.  Students who have been absent from school will, upon their return, present a written explanation of their absence signed by the parent or guardian when no telephone contact has been made.

Students who are absent without prior permission of their parent or guardian will be considered truant and will face appropriate disciplinary action that can include that they be required to make-up time missed during non-school hours.

Students must be in school by 10:00 a.m. to be eligible for the day’s co-curricular activities.

Students will be allowed to make-up work missed due to absence if they bring a note from a parent or guardian indicating this absence was due to:

  1. Illness;
  2. Death in the immediate family;
  3. Unavoidable accidents;
  4. Pre-arranged interviews in connection with jobs or furthering their schooling;
  5. Travel with parents.  (arrangements must be made with the administration prior to leaving);
  6. Weather conditions that endanger the health and safety of the student; or
  7. Other conditions, but they must be pre-arranged with the administration.

Classroom teachers will keep accurate and detailed records of attendance in every class.  Students who are not present in class will be charged with an absence, except those students who have been excused to participate in school sponsored activities such as field trips, class meetings, etc. Those students who are tardy or excused early must be present in class for at least 50% of the class period or they will be marked absent.  Students who are administratively suspended will be marked absent.

An absence from a double block class will count as two class period absences.  As with a single block class a student must be present for at least half of each block to be considered present for that block.

Thirteen or more absences from a full year (1 credit) course, seven absences or more from a semester (1/2 credit) course or from a quarter (1/4) course is considered excessive.  The classroom teacher will verbally notify each student when they have excessive absences and report it to the office on an administrative referral.  The administration will notify the student’s parents or guardians in writing of the number of absences with a brief summary of this policy.

A student who is absent from a full year course thirteen days, or from a semester/quarter course for seven days will not receive credit in the course unless an extension has been granted by the Board of Trustees.  The student’s grade will be recorded on the permanent record.

EXTENSION REQUESTS FOR ABSENCES

Extensions of the maximum number of absences permitted by this policy may be considered when extenuating circumstances such as serious illness or injury have been the cause of prolonged absence.  Medical, legal or other documentation of absences should be submitted to the office.  Notes that are submitted for absences during the year will be recorded in the student’s attendance record.  Official documentation of absences will be reviewed and extensions granted as appropriate.  Students and parents will be notified if further documentation is needed to qualify for an extension.

Students enrolling in the Academy after the beginning of the year will be allowed a number of absences per year and per semester proportioned to the point of the year at which they register.  Each case will be decided individually.

Students who receive a passing grade of 70 or higher, but lose credit due to excessive absences, may request permission to make-up time during the summer recess.  Absences will be made up at the rate of three hours for the first day over twelve days, or six days, whichever is appropriate, and one hour for each additional day.  This time must be spent on constructive assignments in the course of study for which credit is requested.  There will be a fee charged for this extra instruction.  Make-up work must be completed prior to the end of summer school for that year.

CLASS DUES

Many classes (seniors, junior, etc.) conduct activities for their members, especially at the end of the senior year.  During their four-years, classes will routinely conduct a number of activities, both for fun and for the purpose of raising money.  Classes may also require dues.  Class dues for all grades have been set at $10.00 per year of enrollment.  Funds raised by dues and activities are typically used for graduation expenses, class trips and gifts.

EARLY DISMISSAL

Occasionally it may be necessary for a student to leave school early for doctor’s appointments or other unavoidable commitments.  In these cases, students must bring in early dismissal notes prior to block 1 class.  Students will not be excused from school without a written request from the parent or guardian except in extraordinary circumstances, and only then with special permission from the Headmaster, or Assistant Headmaster.

DISMISSAL BY SCHOOL AUTHORITIES

Students will not be dismissed from school for any reason unless the parent or guardian has been contacted.  Students who come down sick during school should see the school nurse at the earliest opportunity.  If in the judgment of the nurse a student should be sent home, the parent or guardian will be contacted and appropriate arrangements made.   Students who feel ill and wish to be dismissed must see the school nurse before permission to leave will be granted.

TARDINESS

Punctual attendance for all classes is extremely important.  The material covered in the first few minutes of a lesson contributes to the overall success of the entire period.  Students who are habitually late to class cause needless disruptions and negatively impact both their own achievement and that of everyone else in the class.  The Academy realizes that transportation problems are responsible for tardiness at the beginning of the day but students who are more than a few minutes late to school or who are often late in arriving will be required to present parental excuses for their lateness.

Students will be allowed three unexcused tardies per class per marking term.  On the fourth tardy, they will be assigned a 30-minute teacher detention and on the fifth and all subsequent tardies, administrative referrals will be filed for further action.  Students will receive administrative detentions for the fifth tardy and in-school suspensions (Saturday schools) for the sixth tardy.  Additional tardies will warrant further administrative action.

All parentally excused or unexcused tardies will count toward these totals, as will tardies for any other reason.  The only exceptions will be if the students are tardy because they were working with an administrator or teacher and that staff member writes them an excused pass.

On a regular basis, a morning assembly will be scheduled to allow for the recognition of students, to present important information, and to preview the week to come.  These assemblies add a great deal to the atmosphere of the Academy and it is important that all students and faculty are present.

Students arriving late to school during the assembly will be recorded and listed on a separate section of the day’s attendance sheet.  The morning assembly uses part of block one.  Arriving late to school, and to the assembly, will be recorded by the teachers as tardies to block one and will count towards each student’s allowable total.

Students entering school after the late bell (7:50) must sign in at the office and receive a pass in order to enter their class.  Students late to class must have a pass from the office or teacher with whom they were working if they are more than three minutes late.

TARDY TO SCHOOL

In addition to tardies leading to detentions in classes, tardies to school will lead to administrative detention, in-school suspensions and other penalties.

Definition of Tardy To School: Students will be considered tardy to school if they arrive to school after the opening bell and/or if they are not in their assigned seat of their block one class when the opening bell sounds.  (As with other parts of school policy, students are not considered tardy if they were with a staff member who gives them an excused pass.)

  • On the fifth tardy to school during a marking term, the student will be assigned to an administrative detention.
  • On the sixth tardy to school during a marking term, the student will be assigned to an in-school suspension (Saturday.)

Subsequent tardies to school in the same marking term will result in additional in-school or out-of-school suspensions, loss of privileges like senior release or honors study hall, and/or the scheduling of parent conferences or hearings with the Board of Trustees.

When a student is tardy to school, the tardy will count both toward the allowable total for being to school on time and for being in the class period missed.  A student could end up serving two penalties for the same tardiness.

AUTOMOBILES

If you wish to drive your automobile or motorcycle to school you must register your vehicle with the Academy to obtain an assigned parking space.  A permit fee of $75.00 is required.

Parking space at the Academy is very limited and this year we may be forced to limit the number of student vehicles.  Priorities for parking spaces will be assigned as follows:

  1. students who are handicapped or have a special need;
  2. seniors;
  3. students who live more than ½ mile from the nearest school bus stop;
  4. students car pooling; and
  5. all other students.

Driving to school and parking in school lots is a privilege that can and will be taken away from students found operating cars in an inappropriate manner.  Parking enforcement may also include towing at the owners expense, ticketing by the police and/or in-school suspensions.  Students are not to linger at their cars.

CELL PHONES AND RELATED ELECTRONIC COMMUNICATION DEVICES

In order to maintain the school’s focus on a productive work environment, Coe-Brown limits the use of cell phones and other devices during the day.  Students may use cell phones before or after school, between classes or in the dining hall during lunch.  They are not to be used during class, in study, during assemblies, in the locker rooms or bathrooms and at other times and places where they could cause a disruption or be inappropriate.  Phones or any related devices should not be out in classes even for such things as “just checking the time” or “using it as a calculator” without the classroom teacher’s permission.

Parents’ cooperation in helping maintain a productive work environment can be fostered by not calling or texting students during school except for emergencies.   Important parental messages can be relayed through the school secretaries without interrupting the school day.

Students who use cell phones and other devices inappropriately will face the following consequences:

First Violation

The cell phone will be confiscated by a staff member who will give it to the Headmaster/Assistant Headmaster.    The student’s parent may pick up the device from the administrator.  It is the student’s responsibility to notify the parent/guardian of the need to come to the school to retrieve the phone.

If the Headmaster/Assistant Headmaster is in a meeting, has been called away from the building or is otherwise engaged at the end of the day, the student will have to wait until that administrator is available to have the phone returned.

Second Violation

The phone will be confiscated and given to the Headmaster/Assistant Headmaster.  The parent/guardian will have to pick up the phone and the student may be assigned a Saturday in-school suspension.

Third Violation

After confiscation, two Saturday in-school suspensions may be assigned.  The parent/guardian must be responsible to retrieve the phone.  A possible hearing with the Education Committee of the Board of Trustees may be scheduled for this or any subsequent violations of this policy.

It is strongly recommended that cell phones be turned off or placed on vibrate mode during the school hours.  A disruption of class or other school activity caused by an incoming call is inappropriate.  If it happens, the student is to turn off the phone and not answer the call in class, etc.  A second occurrence in the class, etc. during the year will result in disciplinary actions as stated above.

AFTER SCHOOL

Students are expected to leave the school grounds by 3:30 p.m., unless they are involved in a supervised activity.  If you must wait at school for transportation after this time, you need to get the permission of the Headmaster.  Students who are waiting for a late afternoon or evening activity may wait in the designated area.

BULLETINS AND ANNOUNCEMENTS

All notices of club meetings, athletic and social events, general information of the day, and specific instructions are announced over the P.A. system each morning.  Students responsible for putting notices in the daily bulletin must have their notices approved and signed by their advisor and in main office preceding the announcements.

Special notices are posted on the bulletin boards.  All posters must advertise school-sponsored events and must be approved by the Headmaster or Assistant Headmasters.

BUILDING MAINTENANCE

We all realize how neat and clean our school is kept by the maintenance staff.  As you go around the building, notice the halls, the rooms, and the desks.  Please do your part to keep our school clean.  Marking on desks, and/or walls, will not be tolerated.  Please stay off the gym floor with shoes, use light-soled sneakers only.

CO-CURRICULAR ACTIVITIES

All students are encouraged to take advantage of the variety of co-curricular activities offered at the Academy.  We believe that interests outside the classroom add an extra dimension to the total educational experience.  However, academics must come first.  Students must complete each marking term with a grade of 70 or higher in four (4) credits of work.  Eligibility for fall activities will be based on grades achieved during the final term of the preceding year.

In addition, students participating in inter-scholastic athletics must have a current physical and medical form on file with the school nurse.  The Academy will provide each student an opportunity to have a free physical by the Academy physician.  Students may elect to go to their own physician at their own expense.

LOCKERS

Students will be assigned lockers by their team leaders.  DO NOT CHANGE LOCKERS WITHOUT PERMISSION.  Combination locks will be issued to students at their request.

Locker entrance – Students will enter their lockers only between periods.  If a student arrives to school late or is to be dismissed early, he/she will be able to enter his/her locker.  The only exception will be if the student is directly supervised by a faculty member or accompanying student assigned by the classroom teacher.  Lockers may be inspected at the discretion of the Headmaster.

DRESS CODE

The Academy provides the following Dress Code as our efforts to assist students in maintaining an academic appearance that promotes a focus on learning.

The following guidelines apply except for school-wide events where special dress is permitted.

Overall expectations for all students:

  1. All students are expected to be neat and clean.
  2. All should be modestly dressed in attire appropriate to the classroom. Modesty means that no bellies, breasts, buttocks, or underwear should be showing. This should be true when climbing stairs, sitting at a desk as well as standing. Garments should not be transparent or sheer, without a dress code appropriate garment underneath.
  3. Dress or appearance disruptive to the learning process will not be tolerated.
  4. All clothing must be neat and clean and free of rips and tears. No raw fabric edges should be exposed.

Specifics:

  1. Head coverings (such as hats, hoods, or bandanas) will not be worn in school, except for medical or religious exemption as approved by Headmaster.
  2. Appropriate footwear is required at all times; slippers are not permitted.
  3. Shirt requirements:
    1. Material of the shirt must have at least a “three finger’s” width strap.
    2. The sleeve must be hemmed and sewn with no raw edges.
    3. Shirts must cover the entire midriff.
  4. Inappropriate pictures or lettering are not allowed on shirts or other clothing. This includes advertising for alcoholic beverages or alcohol/drug/tobacco related messages, weapons, violent acts, sexual innuendo, or derogatory or threatening statements.
  5. Shorts will be allowed throughout the year. Short restrictions:
    1. Athletic shorts (with or without pockets), cutoff shorts, and shorts with holes or rips are not permitted.
    2. Students in classes conducting outdoor activities during wet or cool weather cannot use the wearing of shorts as a valid excuse for non-participation.  Students should dress appropriately for the planned activities.
    3. Length of shorts must be modest in nature (see Overall Expectations #2.)
    4. Shorts are not appropriate for field trips.
  6. All students will have extra clothing for physical education class and will change for class when required.
  7. Students will wear protective clothing when required for class – such items as laboratory aprons, coveralls, safety glasses, etc.
  8. Skirts and dresses must be modest in nature (see Overall Expectations # 2.)
  9. Dress straps must be at least “three finger’s width at the shoulder. No halter top dresses will be permitted.
  10. Pajamas, long athletic pants or sweatpants with or without pockets are not appropriate for school wear.
  11. Clothing supporting gang association either through the use of particular colors or symbols or worn in a style linked to gang identification will not be allowed.
  12. No chains of any kind may be worn.

ENFORCEMENT
Students who do not adhere to these requirements will not be permitted to attend class or the activity involved until the dress code violation has been remedied.

A student whose manner of dress appears to be in violation will be immediately sent to their guidance counselor.  (If their regular counselor is unavailable, another counselor will address the situation).  If their style of dress is indeed in violation of the dress code an administrative referral will be filed, and:

First Dress Code Violation
The student will be required to change to appropriate clothing before being allowed to return to class.  If they do not have appropriate clothing with them, they will either have to borrow such clothing from another student (no interruptions of another student’s class will be allowed) or they will have to contact a parent to bring them school appropriate attire.

Students will remain in the guidance waiting area until such time as they have appropriate dress.  They will not return to class until the situation is resolved.  If lunch period comes during the time the student is waiting for clothes to change, the student may go to the dining hall to get lunch but will return immediately to the guidance area to eat.

Second Dress Code Violation
Same as above plus an administrative detention will be assigned.

Third Dress Code Violation (and any subsequent violations)
Student may be assigned a Saturday School and a parent conference may and/or a hearing with the Education Committee of the Board of Trustees may be scheduled.

Students will be allowed to go home to change only with specific parent permission at that time, regardless of senior release status.  Time out of class for referral, in-house correction of dress situation, waiting for parents to bring appropriate clothing or during the time the student may be dismissed to go home to change will count as class absences.

Participation in Inter-Scholastic Events

Students who participate in inter-scholastic events represent the Academy and the entire student body.  Advisors and coaches will insure that all students reflect credit on the Academy in both their conduct and dress.

The following guidelines will be followed unless specifically exempted by the Headmaster.

  1. Male students will wear slacks and shirt with tie; sport coats or sweaters may be required when appropriate; blue jeans or shorts will not be worn.
  2. Female students will wear appropriate attire such as dresses, skirts and blouse or slacks; blue jeans or shorts will not be worn. Casual t-shirts are not appropriate.
  3. Teams or organizations may travel in uniform when and where appropriate.

Field Trips

Teachers will insure that students on field trips are dressed appropriately for the activity involved.  The above guidelines for inter-scholastic athletics should serve as a model for appropriate activities.  No blue jeans or shorts will be allowed unless appropriate for the trip’s activities as determined by faculty advisor/teacher.

Graduation

Commencement exercises are a time for students to celebrate the successful end of their careers as Coe-Brown students.  All graduating students will wear the Academy supplied cap and gown adorn only with sashes, medals, ropes and tassels awarded through Coe-Brown classes and organizations.  Any changes or additions must be pre-approved by the Headmaster.

The appropriate dress code will be reviewed with students during meetings and rehearsals leading up to the commencement exercises.

JEWELRY AND BODY PIERCINGS:
Coe-Brown subscribes to the New Hampshire Interscholastic Athletic Association’s policy barring the wearing of jewelry, which includes body-piercing objects during competitions.  We extend that ruling to cover all athletic practices and scrimmages as well.

Wearing jewelry in Physical Education class poses a safety concern for the student.  The Physical Education Department policy is that ALL jewelry WILL be taken off.  This includes watches, rings, earrings, bracelets, necklaces, and ALL body piercing.  NO EXCEPTIONS WILL BE ALLOWED.  If a student does not remove their jewelry, they will receive a missing assignment and not be allowed to participate in Physical Education class for that day.

CARE OF SCHOOL PROPERTY

Students are responsible for the proper care of all books, supplies and furniture supplied by the Academy.

Students who lose, destroy or disfigure Academy property shall be held responsible for the repair or replacement of said property.  These students may also be held to criminal charges.

DISCIPLINE

Standards of conduct and performance are an essential part of good educational programs.  We expect students to act responsibly and abide by the conditions set forth in this handbook.

However, for those few who have difficulty doing this, the following disciplinary actions may be taken:

Verbal Reprimand:  
Most problems can be resolved by verbally correcting the student and emphasizing the expected behavior.  The rules must be taken seriously by the student since frequent verbal reminders are generally an indication that more serious action will be necessary.

Detention:   
Teachers are expected to assign detentions to students who do not meet their expectations in conduct or performance.  Detention periods will begin immediately following the last period of the day and last until the time specified by the teacher.  Students will be given 24 hours notice to enable them to make arrangements for transportation.  The detention period is an opportunity for the student and teacher to discuss and hopefully resolve the problem.

Administrative Detention:  
Administrative detention is assigned to students who have violated the homework policy or the tardy to class policy.

Administrative detention begins at 2:40 p.m., and lasts until 3:40.  Students will report to Room 303 on time with enough schoolwork and the necessary supplies to keep themselves busy for the entire hour.  These detentions are serious affairs resulting from the student’s inability to perform up to normal expectations.

Students will work on appropriate class work during these detentions.  All normal rules for a quiet study hall apply to the detention room except the following:

  1. Students will not be allowed to go to their lockers.
  2. No food or beverages will be allowed.

Any time lost because of emergency trips to the restroom or other facilities will be made up in detention.

Students without work or who cause disruptions by talking or other action are subject to further administrative detention and/or in-school suspension.

In-School Suspension:  
In-school suspensions are assigned to students for the serious breach of school rules and policies.  In-school suspensions are a significant disciplinary action and are not to be taken lightly.  Parents or guardians of suspended students will be sent a letter notifying them of the suspension.

In order to protect the student’s time in class, in-school suspensions are normally scheduled for a Saturday morning.  In-school suspensions may be scheduled during days of student vacations.  In cases when the student must be removed from class during the school day, the student will be marked absent from the classes missed, however, they will be expected to complete all assigned work.

Saturday morning in-school suspensions begin at 8:00 a.m. and last until 12:00 noon.  Assigned students will report to school by 8:00 a.m., when the doors to the building will normally be locked.  Students not reporting on time will be considered truant and will face possible additional consequences.

A Saturday in school will be a four-hour quiet study hall with all normal rules in effect except:

  1. Students will not be allowed to go to their lockers.
  2. No food or beverages will be allowed.
  3. Any time lost because of emergency trips to the restroom or other facilities will be made up.

A ten-minute break for the use of the restrooms, vending machines, and telephones, will be allowed during the middle of the morning.  Appropriate time will be determined by the staff member monitoring the suspension.

The staff member assigned to monitor the suspension may confer with the teachers of assigned students before the day of the suspension.  She/He can collect a list of any homework or other assignments the student has missing or currently due.  Students in suspension will have the option of working on current or past due assignments but they will keep busy for the entire four-hour suspension.  At a teacher’s request, the in-school suspension monitor will collect any completed past due work and return it to the teacher as soon as it is appropriate.

Students without work or who cause disruptions of the suspension session will be dismissed from the suspension and will face further disciplinary action.

Out-Of-School Suspension:  
Students will be suspended from attending school when their behavior or performance casts serious doubts on whether they belong at the Academy.  Students will be suspended out-of-school by the Headmaster and parents will be notified by letter.  In most cases, the student and parents will be required to meet with a representative of the Board of Trustees to determine a future course of action prior to re-admittance of the student.

Dismissed (Expulsion):
Students who are unable to adjust or conform to the standards of the Academy may be dismissed by the Board of Trustees.  This action will be taken only after all possible measurements have been exhausted.  Parents and the sending school board will be formally notified of such proceedings.

COMPLAINT AND GRIEVANCE PROCEDURE

Unless otherwise noted in Academy policies or procedures, specific complaints regarding policies and/or administrative rulings or decisions shall be submitted in writing to the Headmaster.

  1. The Headmaster or his designee shall investigate.
  2. The Headmaster will consider the evidence presented by the aggrieved and/or the administrative designee and rule on corrective action, if any.
  3. Any appeal from the decision of the Headmaster may be taken to the Board of Trustees within ten days, and, after hearing evidence in the case, the Board will render a decision within sixty days of the appeal.

FIGHTING

Fighting is not an acceptable way to deal with conflicts among students and no form of it can be tolerated in or around school.  This includes school grounds, on the buses, at the bus stops and at the site of an away from school activity.

Fighting creates a dangerous situation, not only for the participants but also for bystanders, including those who try to prevent the fight from escalating or continuing.  Fighting includes: punching/hitting, slapping, kicking, scratching, biting, butting, hair pulling, pushing opponents into walls or furniture, and other types of inappropriate physical contact.

At his discretion, the Headmaster may report fights to the appropriate police agency and complaints may be filed.  Substantial rumors of confrontations said to be happening away from school may also be reported to the police.  Fights that include any type of weapon will automatically be reported to the police and disciplinary action as outlined in the weapons policy will be employed.

At the discretion of the Headmaster, students found to be fighting may receive detention, in-school suspension, out-of-school suspension of up to five days or even expulsion.  Students who promote or encourage other students to fight will be considered full participants in the fight and will be subject to the same scale of disciplinary actions.

FIRE DRILLS

Fire drills are required at regular intervals by state law.  It is essential for safety that when the first signal is given, everyone obeys orders promptly and clears the building by the prescribed route as quickly and quietly as possible.  Teachers in the classrooms will give directions as necessary.

GUIDANCE SERVICES

The goal of the guidance department is to assist each student in gaining the maximum benefit from his/her educational opportunities.  To this end, academic, career-planning and personal counseling are offered, student records, including results of interest and aptitude testing, are maintained, and a library of school, college and career information is available in the guidance office.  Students and faculty are encouraged to make full use of guidance services.  Students should see the counselor before or after school or by appointment during study periods.

Students will keep their academic schedule on the first day of school.  Changes in schedules will be allowed the next five days.  Schedule changes will not be made after that time, without following administrative procedures.

GRADING SYSTEM AND COMPETENCIES

Student progress is posted on a weekly schedule through Edline.  Reports cards are formalized on a quarterly basis on the dates assigned by the Headmaster and e-mailed to parents as well as posted on Edline.  Interim reports will be used as a benchmark four times a year of the student’s overall progress and will be posted on Edline as such.

I. Grading Span:

  • 93-100=Excellent
  • 85-92 =Above Average
  • 76-84 =Average
  • 70-75 =Below Average
  •  0-69 =Failure-No Credit
  • I  = Incomplete
  • WP    =Withdrawn Passing-No Credit
  • WF    =Withdrawn Failing-No Credit

Conduct and Effort:

  1. Excellent
  2. Good
  3. Needs Improvement
  4. Very Poor

COMPETENCIES:
The State of NH mandates that all schools have in place a system that measures and tracks students’ progress in meeting competency requirements.  We have standards or competencies for each course and students must pass all competencies in order to receive credit for the class.  It is possible to pass the class but not receive credit due to one or more competencies not passed.  A system for remediation has been set up to enable the student to pass the competencies and therefore receive credit for the class.  Edline is used to communicate on a regular basis with parents the progress of their student.

II. Honor Roll Requirements:

  1. Highest Honors – all grades 93 or above for the marking term.
  2. High Honors – all grades 85 or above for the marking term.
  3. Honors – grade point average of 85 and not more than one grade less than 85 but still greater than 80.

III. To earn the distinction of “Honor Graduate” a senior must have a minimum grade point average of 85.

Progress will be noted as follows under C3 on student report:

C: Competent
P: Progressing as expected
N: Needs attention (concern with at least 1 competency)
U: Unsatisfactory (failed at least 1 compentency)
UE: Unsatisfactory but exempt

LEAVING SCHOOL GROUNDS

Students are not to leave school grounds once they have arrived, without expressed permission of the Headmaster or Assistant Headmaster.  Violations of this rule are deemed very serious and shall result in strong disciplinary action.

MEDICATION POLICY

The Board of Trustees of Coe-Brown Northwood Academy has adopted the following policy with regard to students who need prescribed medication during the school day.

Prescribed medicine should not be taken during the school day if it is possible to achieve the medical regimen at home.

However, if medications are necessary during the school day then the following guidelines are in effect:

  1. Parents/legal guardians of the student must complete a medication administration form when requesting school assistance.
  2. A written statement from the prescribing physician that includes the following information will be on file in the student’s health record before any medication is administered.
    1. Name of medication
    2. Route of administration
    3. Dosage
    4. Name of prescribing physician
    5. Student’s name
  3. Prescribed medications will only be given by the school nurse, headmaster, and/or designee (as assigned by the headmaster).  In the event of injectable medications, only the school nurse may administer these medications.
  4. Parents/legal guardians are responsible for supplying the school with the medicine, which will be kept in a locked cabinet in the nurse’s office.  Medication should be delivered to the school nurse, headmaster, or headmaster’s designee.  Medication will be delivered in a properly labeled bottle which includes the student’s name, medication name, dosage ordered, date of original prescription and the name and telephone number of the prescribing physician.  A supply of no more than 30 days of prescription medications will be kept at the school at any one time.
  5. All approved plans for prescription medications to be given during school hours expire on the last day of the school year.  Any remaining supply may be picked up by a parent/legal guardian.

Guidelines for non-prescription (over-the-counter) medications:

  1. Parents/legal guardians of the student must complete a medication form requesting the school’s assistance in administering the medication.
  2. Any over-the-counter medications to be given to any student during school hours shall be kept in a locked cabinet in the nurse’s office.
  3. The medication should be in an appropriately labeled container and be brought in to the school nurse, Headmaster and/or designee.
  4. All approved plans for over the counter medications to be given during the school hours expire on the last day of the school year and any remaining supply may be picked up by parent/legal guardian.

Any evidence of the misuse or distribution of non-prescription medication, illegal substances, or other substances being used other than their original intended purposes will result in disciplinary action that can include:

  1. detention
  2. filing of a report with the Education Committee and the Northwood Chief of Police
  3. suspension and/or dismissal

NO SCHOOL ANNOUNCEMENT PROCEDURE

Coe-Brown employs the “Connect5” telephone system to make school cancellation and delayed opening announcements.  When activated, the system uses information based on our school data base to telephone the home phone and other listed parent phone numbers of every student at approximately 6:00 AM.  Connect5 will automatically try each of up to three family numbers several times if a call is not completed on the first attempt.  It is to the student’s benefit to keep the Academy updated on changes in home and cell phone contact numbers.  When activated, the Connect5 program can literally send telephone messages to all of the Academy’s students in two to three minutes.

On days when weather conditions make it hazardous to hold school, Coe-Brown will also make cancellation announcements on the following TV/radio stations.

  • W.O.K.Q – Dover, NH – FM 97.5
  • W.M.U.R. – Manchester, NH – TV 9

The schools’ voice mail system will be updated on inclement weather days to provide a recorded message about any delayed openings or school closings.  Updated messages are usually recorded by 5:45 a.m.  The telephone number is 942-5531.

DELAYED OPENING

The Board of Trustees has approved a delayed opening when it is believed that emergency conditions will abate in a reasonable period of time.

  • A delayed opening will be announced over Connect5 and the same TV/radio stations as school closing.  A delayed opening will be for 2 hours (120 minutes).
  • If it is necessary to cancel school after a delayed opening has been announced, it will be broadcast on Connect5 and the same TV/radio stations.  The decision to cancel will be made not later than 7:50 a.m.

LUNCH POLICY

All students will go to the dining hall, located on the lower level of the science building, for their lunch break.  Eating and drinking will not be allowed in any other part of the school.

Students will be allowed to go outside at lunchtime as long as the following rules are adhered to:

  1. students may take their lunches outdoors;
  2. students must stay in the patio and driveway area immediately outside of the rear of the dining room. They are not to go down the banking to the lake or the shore;
  3. students are not to be in the area where cars are parked.

Students who sign out of study hall to go and work with a specific teacher during a day when lunch falls during their study hall will stay with the teacher who wrote the pass and go to the same lunch as the teacher.

LIBRARY

The library is constantly expanding its resources, adding both technology and print materials. We encourage students to utilize all the educational materials available. The library resources include student computers, an online catalog, online databases, ebooks, and a photocopier.

The library will be open from 7:30 a.m. to 3:30 p.m., every school day. Students wishing to use the library before school in the morning should ask permission of the teacher on duty before going to the library.
In order for the library to operate efficiently, the following guidelines will be put into effect:

  1. Books will be borrowed for two weeks;
  2. Overdue books will be fined five cents per school day that the book is overdue;
  3. Appropriate materials may be copied on the photocopier located in the library area;
  4. Students receiving a pass to the library will sign in at the beginning of study hall and remain there for the period; and
  5. No disruptive behavior will be allowed in order to insure an atmosphere conducive to educational research.

Library Policies

  1. Being sent out of the library for any reason (forging passes, eating, drinking, talking, leaving without permission) will result in the following actions:
    1. 1st offense – Out of library for 2 weeks
    2. 2nd offense – Out of library for 4 weeks
    3. 3rd offense – Out of library for remainder of the year

      Violation of the acceptable use policy will incur these consequences as well as banned from use of computers indefinitely. Students can still use the library with a class or after school but will not be permitted in the library on his/her own during the school hours.

  2. Any student owing fine money or books will not be allowed to use the library until the fine is paid or the book is returned.

STUDY HALL

Study halls are to be used for working on academics.  If a student completes all assigned tasks, it is his/her responsibility to find some type of student activities to utilize his/her time wisely.  Students must bring work to study hall with them.  Any student not bringing work to a study hall will be sent directly to the Headmaster’s office.

Any students wishing to work with other faculty members will not receive a pass from the study hall teacher but from the appropriate subject teacher.  There will be no games or card playing in study halls.  We encourage the use of games and student participation at the appropriate times of either before or after school hours.

MP3 players, iPods and other music devices may be used in study hall.  Users must use earphones and the music must not be audible to other students and staff.

The Academy uses two types of regular study halls, Honors and Quiet.  Seniors, juniors and sophomores are assigned to a study hall type based upon their conduct and effort ratings each marking term.  All freshmen are assigned to quiet study halls for at least the first half of the year.

To qualify for honors study, a student must receive all 1’s and 2’s in effort and conduct.  Changes are made only at the beginning of marking terms.  Students in honors study have the option of quietly talking and working together during the period while talking is not allowed in the quiet study.  Students who qualify for honors study but wish to work in a quiet area may request to be assigned to a quiet study.

Study hall students wishing to go to the library must report directly to the library on time.  Students signing into the library will remain there for the period unless they are returning directly to study hall.

PHYSICAL ACTIVITY

Coe-Brown encourages all students to take an active part in school and community clubs, organizations and sports programs.  Well rounded students pursue a variety of interests but are careful to keep their commitments in balance with the time needed to be a successful learner.

All students are encouraged to maintain a healthy lifestyle that includes regular physical activity such as sports, games and other forms of exercise.

USING THE TUNNEL

Route 4 is an extremely busy and potentially dangerous highway.  The tunnel was constructed to allow everyone to access school areas on both sides of the highway safely.  Students are expected to use the tunnel whenever it is necessary to cross the highway.

Students should not linger in the tunnel and are asked to make ever

y effort to help keep it clean.  Smoking in the tunnel or defacing its surfaces are unacceptable behaviors and will be dealt with accordingly.   Failure to use the tunnel when crossing the highway will result in detention and/or other administrative disciplinary action.

VIDEO CAMERAS ON CAMPUS

Several areas of the campus are monitored through the use of video cameras and recorders.  These are locations where there can be heavy student traffic and direct supervision is not always available or practical.  These areas include some parking lots, the tunnel and ramp building and the area immediately outside of the entrance to the main building, and interiors of campus buildings.

PASS SYSTEM

In order to comply with the state statues governing supervision and liability for injury, we have a pass system to locate any and all students.  Below are listed types of passes and forms and their functions:

  1. Utility Pass – written in a student’s agenda book, used to go to the office, guidance office, bathroom, classroom or specified area.
  2. Admit Slip – is obtained at the office when the student arrives late to school.
  3. Tardy Slip – must be obtained from the office when a student is tardy more than three minutes.

POLICY REVIEW

As part of the Academy’s continuing efforts to improve, all policies are reviewed annually and more often as changing circumstances suggest.

POLICY: RIGHTS AND PRIVACY ACT

Coe-Brown Northwood Academy, in compliance with the Family Educational Rights and Privacy Act of 1974, will not release information concerning its students to any educational, non-educational organization, agency, or individual without the student’s parent’s written consent if the student is under 18 years of age.  If the student is 18 years of age or older, he/she may provide the written consent.

Parents have the right to inspect and review any and all records, files and data related to their son’s/daughter’s education, as do students 18 years of age or older.

These records and files will be available for such review at any mutually convenient time during the regular school day.  Written consent must be on file at the Academy before information from student records can be provided to other educational institutions or agencies requiring information for scholarship applications or other scholastic endeavors.

WORKING PAPERS

Coe-Brown Academy does not issue working papers.  Northwood, Strafford and Nottingham students may get them at the Superintendent of Schools Office, S.A.U. #44, 23A Mountain Ave, in Northwood.

FORGERY AND PLAGIARISM

The Thornton Bartlett Advanced Dictionary, (1973) defines the word forgery as “the act of…making or writing something false.”  The term to plagiarize is defined as “to take and use from the work of another and represent it as your own.”  The dictionary indicates that both of these actions are regarded as crimes.

Copying the work of another, whether it is on a test or quiz, on a routine homework assignment, or on a term paper project is cheating and cannot be tolerated.  Students who allow others to copy their work are equally guilty.  All students are expected to complete their own work.

Students are encouraged to make use of appropriate references when necessary but they are to use the accepted means of crediting their sources.  The Academy recommends the Purdue On-line Writing Lab (OWL) which describes the guidelines for adapting from the work of others. Your English teacher and other members of the faculty are available to assist with any questions on this subject.

Cheating on homework, quizzes and minor tests will be handled at the classroom teacher’s discretion.

Actions may include, but are not limited to; awarding a zero on the work, requiring the material or alternative material to be redone, detention, administrative referral or a combination of these actions.

Forgery or plagiarism on a major lesson or term project will result in a grade of zero on the work.  The requiring of taking another test or the completion of an alternative project for grade is left to the discretion of the teacher, as is a detention or an administrative referral.  A letter documenting the situation will be sent to the parent/guardian and a copy of it will be placed in the student’s permanent record.

In the event of a repeat occurrence the student will be referred for administrative action, including a possible hearing with the Education Committee of the Board of Trustees.

HOMEWORK POLICY

Definition of Homework:

A method of developing skills and knowledge through the use of student oriented experiences that may be an integral part of in-class activities but is generally considered to be completed outside of the class schedule.

The philosophy of Coe-Brown Northwood Academy is that homework:

  1. reinforces daily, in-class activities;
  2. is a possible prelude to upcoming class activities;
  3. is a means to allow students to organize thoughts and thought processes;
  4. provides an added means for sequential skill development;
  5. provides an outlet for student creativity;
  6. is a forum for students to develop positive self image and confidence in own abilities;
  7. is an opportunity to develop work ethic and job work skills and habits; and
  8. is a reinforcement of study skills.

Getting homework passed in is the responsibility of the student.  It is his/her responsibility to make-up the missed assignments and class work.

Failure to complete homework –

  • The fourth unsatisfactory assignment during a marking term will result in a teacher assigned detention for the purpose of making up that assignment.  The length of time will be 30 minutes or until the latest unsatisfactory assignment is completed to the teacher’s satisfaction, whichever is longer. The date and time (before or after school) of the detention is to be served at the teacher’s discretion.
  • The fifth unsatisfactory assignment will result in an administrative detention.
  • The sixth unsatisfactory assignment will result in a Saturday, in-school suspension from 8:00 A.M. to 12:00 noon.

Any further problems completing assigned assignments can result in an appearance before the Education Committee of the Board of Trustees.

A missed assignment is an assignment not passed in at the beginning of class. An unsatisfactory assignment may include any missing, late, incomplete work or any material not completed to the teacher’s satisfaction.  Students will make-up any missed work in a timely manner under the supervision of the classroom teacher.

INFORMATION TECHNOLOGY – ACCEPTABLE USE AGREEMENT

Coe-Brown provides students access to an unlimited world of information through the Internet and the World Wide Web.   In order to use the Academy’s information technology resources for non-class time purposes, students and their parent/guardians each year must agree to the contents, sign and return an Acceptable Use Agreement.   Students who do not do so will still be able to use information technology in situations under the direct supervision of their classroom teachers but will not have the freedom to use the writing lab, library or other school owned computer/information technology in non-directly supervised situations.

By signing the Acceptable Use Agreement students agree to use the school provided opportunities as described in the agreement.   Inappropriate uses of the school’s information technology resources could result in Academy administrative review and disciplinary action and/or legal prosecution.

WEAPONS POLICY

All students should have the expectation of being safe while at school.  No student who is in fear for his or her physical safety can effectively concentrate on learning.  Students have the right to a school that is a safe and healthful place to gain an education.  The environment provided to the students will be clean and free of hazards.

No one shall possess a dangerous weapon on Academy grounds except as specifically provided below.  This includes all Academy buildings, athletic fields, parking lots and forest areas.  Anyone who knowingly possesses or goes armed with a dangerous weapon on school premises is subject to appropriate police action.

The Board of Trustees defines dangerous weapons as a gun, knife, razor, karate stick or implement, metal knuckle, firecracker or other explosive device, anti-personal spray such as Mace or a similar irritant or any other object or material which by the manner in which it is used or intended to be used, is capable of inflicting bodily harm.  “Toy guns” and other facsimiles of weapons used to create a feeling of intimidation will be treated as if they were real.

Law enforcement officers will be contacted as soon as possible if there is time in a given weapon situation and if there is not an immediate threat to safety.  If there is not time or if the situation warrants immediate action, school staff should act to ensure maximum safety.

Any dangerous weapon(s) taken from a student will be reported to the student’s parent/guardian.  Disciplinary measures taken will be the responsibility of the Headmaster and may include immediate suspension or expulsion.  Students found to cause an incident may be held financially liable for any costs that may be incurred by the Academy resulting from the student’s action.  The Headmaster may also report any situation to the appropriate police agency.

Any student who knows of a weapon in school and does not report it will be considered equally responsible for the presence of the weapon and will face disciplinary action up to and including the possibility of immediate expulsion.

The following are exceptions to this policy:

  1. Weapons under the control of law enforcement personnel are permitted;
  2. Weapons that are registered and handled in a legal manner for the purpose of education may be authorized by the Headmaster; and
  3. Weapons properly registered with Coe-Brown Northwood Academy and handled during an approved community use of the school facilities may be permitted.

SUBSTANCE ABUSE POLICY

The impact of drugs, tobacco, alcoholic beverages and other abused substances present serious health and safety concerns for all members of the Coe-Brown community.  In light of the damaging effect of these materials, Coe-Brown Northwood Academy will take strong steps to ensure the well being of all students and staff members.

The counseling services of Coe-Brown shall be available to any member of the student body, staff, or the parents or guardians of students for the purposes of providing to such persons literature on chemical abuse, discussing potential problems related thereto, or furnishing references to those people seeking the assistance of outside professional help on such matters.  Policies of Coe-Brown regarding drugs, tobacco, alcohol, mood altering substances and drug paraphernalia shall be made known to students, staff, parents and guardians and copies of these shall be made available as warranted.  Instruction on the physical, mental and social damages from controlled substances and from over-the-counter substances used incorrectly shall continue to be emphasized in the curriculum.  Students and staff of the Academy shall be encouraged to participate within the school and in the community in activities regarding chemical abuse.

NH State Law prohibits smoking any place on school grounds and it prohibits smoking and possession of tobacco products by people under 18 years of age.  Any student found smoking at school or on a school sponsored event will be assigned in-school suspension or stronger disciplinary action and will be reported to the Northwood Police Department for further possible action.  Possession of tobacco products by students under 18 years of age will also be reported to the Northwood Police Department.

Any evidence of the use, possession, control, sale or being under the influence of any alcoholic beverage, drug, or mood altering substances or of the possession, use, sale, or dealing of drug paraphernalia by a student found on or about school grounds or on a school sponsored activity will result in the immediate suspension of that student.

The use, being under the influence, possession, control, sale or dealing in drugs, tobacco, alcohol, mood altering substances or drug paraphernalia is a serious situation and the actions taken by the Headmaster and the Board of Trustees will reflect the seriousness of this problem.  Actions up to and including immediate expulsion and reporting to the Northwood Police will be taken.

The Headmaster and/or Assistant Headmasters are authorized to conduct searches on the campus for the purpose of identifying the presence of any controlled substance, any non-controlled substance being abused, or drug paraphernalia in any building, office, classroom, locker, storage space, or in any vehicle present on the campus.  The Headmaster and/or Assistant Headmasters, in cooperation with the Chief of Police of Northwood or other authorized individuals, may employ any technical means, including the use of drug-sniffing dogs, in announced or unannounced searches.

All instances of alleged use, being under the influence, possession, control, sale or dealing in drugs, tobacco, alcohol, other mood altering substance or drug paraphernalia shall be reported to the Education Committee of the Board of Trustees and the Chief of Police of Northwood.  Such confirmed instances and the evidence related thereto shall be kept confidential by the receiving parties, and shall not be divulged to any unauthorized persons not directly involved in subsequent actions, or on a need-to-know basis.  Parents and guardians of students involved with confirmed instances of use, being under the influence, possession, control, sale or dealing in controlled substances, of other materials used to abuse or possession of drug paraphernalia shall be advised of the circumstances and evidence related thereto.

OFF-CAMPUS BEHAVIOR OF STUDENTS

The Board of Trustees of Coe-Brown Northwood Academy is committed to providing a positive learning and working environment at Coe-Brown Northwood Academy.  The Board recognizes that off-campus behavior has the potential to have a negative impact on the school and its ability to meet it goals.

To this end, the Board reserves the right to evaluate off-campus behavior of students when such behavior is deemed to be a threat to the public or will have a significant negative impact on the learning or working environment at the school.  Disciplinary action, taken after proper investigation and hearings may include probationary attendance, suspension, dismissal or withdrawal of authorization to re-enroll.  Actions taken under this policy shall be subject to review by counsel, as deemed necessary.

THEFT

All students are strongly urged to take appropriate steps to protect their personal items and the school materials in their keeping.    Valuables should not be left in lockers or in other unsecured places.   Students are asked to report any suspicious activities to school staff as soon as possible.

The taking, damaging, destroying or disturbing of other people’s property cannot be tolerated.   Appropriate disciplinary action, depending on the severity of the situation, will be taken.   Actions may include administrative detention, in-school or out-of-school suspension and/or referral to the Education Committee for their review and possible action.   A police report may also be filed.

Any other activity, that by its nature could be considered a crime, will be dealt with seriously.   Actions up to expulsion and the filing of criminal charges will be considered.

DISCRIMINATION COMPLAINT AND GRIEVANCE PROCEDURE MEMORANDUM

Coe-Brown Northwood Academy does not discriminate in its educational programs, activities or employment practices on the basis of race, color, national origin, age, sex, or handicap under the provisions of Title VI of the Civil Rights Act of 1964, the Education for the Handicapped Children Act of 1975, the Age Discrimination Act of 1967, Title IX of the Education Amendments of 1972, and section 504 of the rehabilitation Act of 1973.

Inquiries, complaints, and other communications relative to this policy and any of the relative to this policy and any of the aforementioned public laws and federal regulations concerned with non-discrimination on the basis of race, color, national origin, age, sex, or handicap shall be addressed to the headmaster or to the following person designated for this area:

Mr. Matthew Skidds
Coe-Brown Northwood Academy
907 First New Hampshire Turnpike
Northwood, NH 03261  (603) 942-5531

The above-mentioned has been designated by the Board of Trustees to coordinate the Academy’s efforts to comply with the public laws and regulations.  Any complaints or alleged infractions of the policy, law, or applicable regulations will be processed through the following grievance procedure.

COMPLAINT AND GRIEVANCE PROCEDURE

  1. Any complaint from or on behalf of any person employed or served by the school district shall be communicated to the designated person in your immediate area.
  2. The designee shall investigate the compliant, and attempt to resolve the issue.
  3. If the issue is not resolved, the complaint shall be reduced to writing and submitted to the Headmaster who will consider the evidence provided by the aggrieved and designee and rule on any corrective action, if necessary.
  4. Any appeal from the decision of the Headmaster may be taken to the Board of Trustees within ten days, and the Board will render a decision within sixty days of the appeal, after hearing evidence in the case.
  5. Appeal from the Board of Trustees decision may be brought within ten days to the Assistant Secretary of Civil Rights, US Department of Education or the Director, US Department of Education, Office for Civil Rights, Region I, Boston, Massachusetts.